Use this ROI Meeting Calculator to calculate the costs, and return to your business of your internal meetings.
The tool calculates a $ ROI figure based on your assumptions about the general level of outcomes your meetings
achieve, and the staff time spent in meetings per week.
Value of Outcomes Achieved
Relative to the ideal outcome, rate how often your meetings generally enable:
1
Relationship
.. trust building through open, honest dialogue
A researched model of effective meeting outcomes shows this as one of 4 value adding outcomes.
Refer this article for more info..
http://www.fastmeetings.com.au/meeting-roi.htm.
This value calculation does not factor the quality of the content of decisions and actions,
as this varies for each meeting and each organisation. Thus, the Outcome Valuation is a process indicator,
highlighting the general value of outcomes consistently generated from your meeting process and habits.
2
Learning
.. strategic insights through data, knowledge and experience
A researched model of effective meeting outcomes shows this as one of 4 value adding outcomes.
Refer this article for more info..
http://www.fastmeetings.com.au/meeting-roi.htm.
This value calculation does not factor the quality of the content of decisions and actions,
as this varies for each meeting and each organisation. Thus, the Outcome Valuation is a process indicator,
highlighting the general value of outcomes consistently generated from your meeting process and habits.
3
Alignment
.. sustainable decision making that people are committed to
A researched model of effective meeting outcomes shows this as one of 4 value adding outcomes.
Refer this article for more info..
http://www.fastmeetings.com.au/meeting-roi.htm.
This value calculation does not factor the quality of the content of decisions and actions,
as this varies for each meeting and each organisation. Thus, the Outcome Valuation is a process indicator,
highlighting the general value of outcomes consistently generated from your meeting process and habits.
4
Traction
.. commitment & follow through with actions & accountabillities
A researched model of effective meeting outcomes shows this as one of 4 value adding outcomes.
Refer this article for more info..
http://www.fastmeetings.com.au/meeting-roi.htm.
This value calculation does not factor the quality of the content of decisions and actions,
as this varies for each meeting and each organisation. Thus, the Outcome Valuation is a process indicator,
highlighting the general value of outcomes consistently generated from your meeting process and habits.
0%
of total potential value is achieved
% is assigned as follows;
Cumulative %s are calculated from RLA and T outcomes.
Each of the RLAT values are calculated as follows:
Never = 0%, Rarely = 25%, Sometimes = 50%, Often = 75%, Always = 100%.
Each % is then weighted towards a total % of meeting value. Traction outcomes are twice as valued as of any R, L or A outcomes.
Traction has 40% weighting over the total.
Relationship, Learning and Alignment each have 20% each of weighting assigned.
This is based upon the 4 Value model which concludes that Traction is
the ultimate value driver, and Traction is enabled through achievement of Relationship,
Learning and Alignment.
The Cost of Your Meetings
Investment of Snr Management:
Typically Senior Management spends a different proportion of time in meetings compared to other staff.
5
# of Snr Managers
.. Number of Senior Managers (eg. CEO, Exec Team + 3rd level)
6
Hrs spent p/week
.. Avg hrs per week per Senior Manager spent in meetings
7
Snr manager wage
.. Avg Senior Managers Annual Wage
Investment of Other Staff:
8
Other staff #'s
.. Number of other staff
9
Hrs spent p/week
.. Avge hrs per week per other staff spent in meetings
10
Staff Wage
.. Avge Annual Wage of other staff
Investment p/week
Calculation multiplies # hrs x (avge wage ÷ 1920 hrs per year) x
number of Snr Managers + same calculation for staff
Snr Mgr Time:
Other Staff Time:
Total Time:
ROI p/Wk:
Investment p/year
Investment p/Year:
ROI per year:
Final ROI Calculation
Net gain per week
This valuation assumes that 85% of potential outcomes delivers a break even point with
$ invested; 100% of potential outcomes delivers a 2 Times Value of investment;
25 % of potential delivers 25% of investment;
and 50% of potential delivers 50 % of investment.
Net gain per year
This value makes the same assumption as the weekly ROI calculation.
This number is simply the gain per week multiplied by 48 weeks of the year
assuming 4 weeks of holidays every year.
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